1. What is full service off-site records or data
storage and management?

Full service off-site records and data
management is the ability to securely manage
records or data in a high security facility with the
capability of providing 100% accurate inventory,
immediate retrieval, delivery and destruction
services as needed for clients.

2. What can off site records storage and
management or data do for my company?

This specialized service can accomplish the
following immediately:
• Increase security and protection of your valuable
  records or data
• Eliminate company liability
• Create organization and an accurate inventory
• Reduce overhead by not utilizing valuable space for storage
• Free up valuable employee time searching for records or data

3. What does this service cost?
Off-site records and data management is a very economical solution. Contact Fox Cities Records Services to discover how you cannot only save money with off-site management, but reduce overhead costs immediately.

4. How do I store my records?
Records are stored in 1 or 2 cubic foot boxes, both of which are available for sale from Fox Cities Records Services. Our boxes are designed for longer life span in storage. They are designed to sustain more frequent movement when retrieved out of storage by a client. OSHA recommends the usage of 1 cubic foot boxes to prevent injury from the weight of 2 cubic feet boxes. Clients are welcome to submit their own boxes for storage if they are in record storage condition.

5. How do I store my data?
Data can be slotted individually, stored within 2.4 cubic foot plastic tub containers, or directly in cases designed to protect various media. When appropriate, clients may purchase cases to use on site and off. Sealed turtle cases are used for the daily, weekly, or monthly transportation of data from the vault to a client.

6. Will my records or data be safe?
The highest security and confidentiality is our top priority at Fox Cities Records Services. Our facility is equipped with a 24-hour security system in addition to internal monitoring. The vault located inside the facility is also equipped with its own individual security system. Access to your records or data is only available to those individuals who have been designated by written notice.

7. How do I get my records or data when I need them?
Your records and data are available when you need them. Fox Cities Records Services schedules deliveries of data and records to clients to meet their needs.

8. Why not use a self-storage center?
Self-storage centers are more costly than working with Fox Cities Records Services. They charge for rental of a fixed space, not cubic feet occupied. Also, you don't know who or what is in the storage center next to you. You could be putting your company’s security at risk without even being aware of it.

9. Why not scan all my hard copy to digital files?
Digital imaging is a challenge for clients because of rapidly changing technology. Once you’ve made the investment, technology can change, making it difficult to retrieve copies of your documents. Digital files will still require secure storage, and many government agencies will only accept original documents.

10. How do I get started in the process?
A Fox Cities Records Services representative is available to help you get started. Just contact us and we can evaluate your situation and offer a solution that meets your needs.

Send Fox Cities Records Services Your Questions